SAMPLES (RFPs and 470s)

(These documents are SAMPLES ONLY.  METLA makes no warranties regarding any of these documents.  They are provided for viewing only.)

If over the entire term of your contract the service costs meet or exceed $50,000, you must do your procurement through a formal bid process.  METLA recommends a formal bid process regardless of the cost just to be 100% safe. 

THE FORMAL BID PROCESS INCLUDES

  • Board Approval for Bidding
  • 2 Bid notice publications in your local paper 2 consecutive weeks.
  • Notice to the Mississippi Procurement Technical Assistance Program
  • Sealed Bids
  • Board Approval of the Bid Winner
  • Board approval of the resulting contract.
  • 470 Must be out at least 28 days and the 28 days must end on or before the day of the bid opening.  We recommend that you leave the 470 open for the entier time the bid is on the street.

Mississippi Procurement Law Refrences

Be sure to include your Business manager and legal council in the procurement process

SAMPLE RFPs

DATA CIRCUITS – WAN

SAMPLE WAN RFP (EXAMPLE ONLY)      Word Document

Circuit 470 (EXAMPLE ONLY)     PDF  (Note: Since Data circuits can now be provided by either Telecoms or non-telecom providers you should check BOTH “Telecommunications” and “Internet”)

VERY IMPORTANT TO READ REGARDING 470 POSTING     Excerpt from December 16 USAC News Brief at the bottom of this page.

Send notices to:

AT&T    ”Gayle Price” <Gayle.Price(AT)att.com>
BCI    Mary Tucker <mtucke(AT)bcianswers.com>
Detel      Chris Juneau  <Chris.Juneau(AT)detel.com>
InLine   Derrick Lindsay <dlindsay(AT)inline.com>
Information Transport Systems Zach Milstead  <zachary.milstead(AT)its-networks.com>
Telepak “Millie P. Rollins” <MRollins(AT)telepak.com>
Southern Light     <cjones(AT)slfiber.com>    ESPECIALLY ON THE GULF COAST
WindStream    ”Smothers, Robert” <Robert.Smothers(AT)windstream.com>

INTERNET CIRCUITS

(If you are also bidding WAN circuits, consider putting this with the WAN RFP and get pricing with and without the WAN. Most companies run a cable to monitor the WAN and can easily use it for providing you with Internet service so if they wind the WAN they can give you a cut on the Internet )*

(Districts should consult their business managers and/or legal council regarding the process for formal bidding

SAMPLE INTERNET RFP (EXAMPLE ONLY)   Word Document

Inet 470 (EXAMPLE ONLY)   PDF  (Note: Since Internet circuits can be provided by either Telecoms or non-telecom providers you should check BOTH “Telecommunications” and “Internet”) 

EXCERPT FROM DECEMBER 16 USAC News Letter

How to avoid posting for the wrong category of serviceUSAC will deny a funding request if the category of service posted for the funding request on the FCC Form 471 does not match the category of service posted on the FCC Form 470. In some cases, USAC may change the category of service on the FCC Form 471 from the category posted by the applicant. Applicants should therefore post for all applicablecategories of service.

  • A service that can appear in more than one category should be posted in both. For example, dark fiber or Interconnected Voice over Internet Protocol (VoIP) should be posted in both Item 8 (Telecommunications Services) and Item 9 (Internet Access) on the FCC Form 470.
  • A service that could be moved from one category of service to another should be posted in both. For example, during its review of an application, USAC may move a request for On-premise Priority 1 equipment from Telecommunications Services or Internet Access to Internal Connections because the service does not meet all applicable program requirements. If USAC moves the service to Internal Connections but the applicant did not post for the service in Item 10 (Internal Connections) on the FCC Form 470, USAC will deny the request.

For more information, refer to the FCC Form 470 Instructions.

Send notices to:

AT&T    ”Gayle Price” <Gayle.Price(AT)att.com>
BCI    Mary Tucker <mtucke(AT)bcianswers.com>
Detel      Chris Juneau  <Chris.Juneau(AT)detel.com>
InLine   Derrick Lindsay <dlindsay(AT)inline.com>
Information Transport Systems Zach Milstead  <zachary.milstead(AT)its-networks.com>
Telepak “Millie P. Rollins” <MRollins(AT)telepak.com>
Southern Light     <cjones(AT)slfiber.com>    ESPECIALLY ON THE GULF COAST
WindStream    ”Smothers, Robert” <Robert.Smothers(AT)windstream.com>
Internet Doorway (Netdoor)  <Sales(AT)Netdoor.com>
Megagate   <sales(AT)megagate.com>

BOTH AT THE SAME TIME OPTION

If you wish to do only one RFP for both services then you should do the following:

  • BE SURE TO CHECK BOTH TELECOM AND INTERNET ON YOUR 470
  • Be sure to state in the RFP that you are seeking pricing for BOTH Data and Internet circuits and that the awards may go to different vendors.
  • Distinctly separate INTERNET and DATA CIRCUITS (WAN) in your RFPs Service Description.
  • In the bid worksheet, give TWO options for your pricing for Internet.  One if they win the WAN RFP and one if they do not.

Send notices to:

AT&T    ”Gayle Price” <Gayle.Price(AT)att.com>
BCI    Mary Tucker <mtucke(AT)bcianswers.com>
Detel      Chris Juneau  <Chris.Juneau(AT)detel.com>
InLine   Derrick Lindsay <dlindsay(AT)inline.com>
Information Transport Systems Zach Milstead  <zachary.milstead(AT)its-networks.com>
Telepak “Millie P. Rollins” <MRollins(AT)telepak.com>
Southern Light     <cjones(AT)slfiber.com>    ESPECIALLY ON THE GULF COAST
WindStream    ”Smothers, Robert” <Robert.Smothers(AT)windstream.com>

* There is a chance that once a service provider runs the infrastructure for your WAN, they will be able to give you a better deal on Internet services.

 

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